ATO Electronic Funds Transfer

If you are using electronic funds transfers (EFT) to pay your employees, you'll probably want to make your Australian Tax Office (ATO) payments electronically as well. Not only can you pay your PAYG, child support and other payroll related liabilities, but you can also use electronic funds transfers to pay items not tracked by Elite Payroll, such as penalties, sales tax and company tax.

To make your ATO payments directly from your bank account, Elite Payroll creates an electronic funds transfer (EFT) file that you can use with the EFT software provided by your bank.

Each time you create an ATO electronic fund transfer file, the details are listed on the ATO Electronic Funds Transfer list. You can create a new ATO EFT transfer file either by clicking Add, or by clicking Create Tax Payment on the Tour Guide Tax Payments section.

Before you start

Before you create the EFT file you need to ensure that the electronic funds transfer options are set correctly for the bank. Each bank uses a variation of the Australian Payments Clearing Association (APCA) specifications and only your bank will be able to tell you which of the four items are needed. The EFT options allow you to specify what sections should or shouldn't be in the EFT file.

EFT Preferences are set up through Files Preferences

Tip If you cannot contact your bank, see Changing the EFT options if your bank won't accept the EFT file you are sending them.

To create an EFT file that you can use with your banking software to make your ATO payments:

From the Tour Guide Tax Payments section, click Create Tax Payment. Alternatively, you can select ATO Electronic Funds Transfer from the Lists menu. The List ATO Electronic Funds Transfer window is displayed.

To add an EFT transaction, click ATOEFT>New.
To edit an EFT transaction select the transaction you wish to change and then click ATOEFT>Edit.
The ATO Electronic Funds Transfer window is displayed.

Export Date- should always be the current date, if not your banking program may refuse to send the EFT file.

EFT Code – This code, identifies you as the payer, and the payment you are making. The code is printed just above the barcode on the payment advice related to this payment. The code may also have been sent to you separately.

Payment Amount – Enter the total payment amount being sent to the ATO.

Export Filename – If you want the EFT file to be exported to a different location, right click on the Export Filename to specify the new location. If you just want to change the name of the file, click on the field and change the file name.

Click OK. An ATO export file is created.

Making an ATO Electronic Funds Transfer payment

Once you have created the ATO EFT file, you can make the payment directly from your bank account using the EFT software provided by your bank.

1 Create an ATO EFT Tax payment as explained above.

Open your banking software and transfer the ATO export file (ATO.ABA) to your bank. You may have to tell your bank software where the name and location of your payroll export file. You'll find the name and location on the Export Payroll Data window (step 2 above).

3 If your bank won't accept the EFT file you are sending, you probably need to change your EFT options in Preferences – Files. See Changing your EFT options if your bank wont accept your EFT file.

Deleting an ATO Electronic Funds Transfer item

You should only ever delete an ATO electronic funds transfer item if you have not sent it to the ATO. Once it has been sent you must keep it on record in case you are audited.

To delete an ATO Electronic Funds Transfer payment, highlight the payment on the ATO EFT list, click ATOEFT>Delete and then click OK to confirm that you want to delete the payment.

Viewing Reports

Click Reports for a list of related reports.

See also

image\related.gifChanging your EFT options if your bank won’t accept your EFT file